Removal Van Surrey Terms and Conditions of Service
These Terms and Conditions govern all removal, transport, packing, loading, unloading and related services provided by Removal Van Surrey. By placing a booking, you agree that you have read, understood and accepted these Terms and Conditions, which form the entire agreement between you and Removal Van Surrey for the services requested.
1. Definitions
In these Terms and Conditions, the following expressions have the meanings set out below.
Client means the person, firm or company who requests the services from Removal Van Surrey.
Services means all removal, transport, packing, loading, unloading, delivery, waste removal and associated services provided by Removal Van Surrey.
Goods means the items and property which are to be moved, transported, stored or otherwise handled by Removal Van Surrey under the Services.
Contract means the agreement between the Client and Removal Van Surrey incorporating these Terms and Conditions and any written quotation or confirmation provided.
2. Service Area
Removal Van Surrey provides services predominantly within Surrey and surrounding regions. Long distance moves within the United Kingdom may be carried out by prior agreement. Travel times, charges and availability are subject to the pick up and drop off locations agreed in writing at the time of booking.
3. Booking Process
All bookings must be made directly with Removal Van Surrey. A booking is accepted only when you receive written confirmation, which may be in the form of a quotation acceptance, booking confirmation or invoice. Verbal quotations or provisional dates do not constitute a confirmed booking.
To provide an accurate quotation, you must supply full and clear information regarding the address or addresses, access conditions, parking availability, number and type of items, special handling requirements and any time restrictions. Where necessary, Removal Van Surrey may request photographs, an inventory list or a site visit before confirming the quotation.
By confirming a booking, you warrant that you are the legal owner of the Goods or that you have the full authority of the legal owner to enter into the Contract and to allow Removal Van Surrey to carry out the Services.
4. Quotations
All quotations are based on the information provided by you at the time of enquiry. Quotations may be given as a fixed price or on an hourly rate basis. Quotations are valid for a limited period as stated in the quotation. If no validity period is stated, the quotation will be valid for 30 days from the date of issue.
Removal Van Surrey reserves the right to amend or withdraw a quotation where:
there is a material change in the information provided by you
additional items or work are requested that were not included in the original quotation
access or parking is significantly more difficult than stated
there are delays outside our control during loading, unloading or transit.
Where the scope of work changes, an updated quotation or rate will be agreed with you before proceeding where reasonably possible.
5. Payments
Unless otherwise agreed in writing, a deposit may be required to secure your booking, with the remaining balance payable on or before the day of the move. Payment methods accepted will be confirmed at the time of booking.
For domestic moves, payment is normally due in full on completion of the Services on the day, unless alternative arrangements have been agreed in advance.
For commercial or repeat business accounts, different payment terms may apply and will be agreed in writing prior to the start of the Services.
If payment is not made in accordance with the agreed terms, Removal Van Surrey reserves the right to:
charge interest on overdue amounts at the statutory rate until payment is received in full
withhold release of Goods until payment is received in cleared funds
cancel or suspend any further Services for you.
6. Cancellations and Changes
If you need to cancel or amend your booking, you must notify Removal Van Surrey as soon as possible. The following cancellation terms will normally apply.
More than 7 days before the scheduled service date you may cancel without cancellation charges. Any deposit paid may be refunded or transferred to a new date at the discretion of Removal Van Surrey.
Between 3 and 7 days before the scheduled service date a cancellation charge of up to 50 percent of the quoted price may be payable to cover lost labour and scheduling costs.
Less than 3 days before the scheduled service date or on the day itself a cancellation charge of up to 100 percent of the quoted price may be payable.
Where possible, Removal Van Surrey will attempt to reschedule your booking to another mutually convenient date, which may reduce or remove cancellation charges depending on circumstances.
Removal Van Surrey reserves the right to cancel or rearrange a booking due to circumstances beyond its control, including but not limited to severe weather, vehicle breakdown, accidents, illness or legal restrictions. In such cases, liability will be limited to a refund of any deposit or prepayment received for the affected booking, and no further compensation will be payable.
7. Client Responsibilities
You are responsible for:
ensuring that adequate and lawful parking is available at all collection and delivery addresses, including obtaining permits where necessary
ensuring that access routes are safe and suitable for removal staff and vehicles, including stairs, lifts and hallways
properly packing and securing all Goods where you have chosen to pack them yourself, including using suitable boxes and materials
declaring any fragile, high value or special items requiring extra care or specialist handling before the booking is confirmed
ensuring that all Goods to be removed are ready for loading at the agreed start time unless packing services have been included.
Removal Van Surrey is not responsible for disconnection or reconnection of appliances, dismantling or reassembly of furniture, or removal of fixtures or fittings unless this has been explicitly agreed in writing as part of the Services.
8. Limitation of Liability
Removal Van Surrey will exercise reasonable care and skill in providing the Services. However, liability is limited as set out below.
Removal Van Surrey will not be liable for loss or damage to Goods arising from:
your failure to adequately pack, protect or label items when you have undertaken the packing
normal wear and tear, gradual deterioration, leakage, or climatic or atmospheric conditions
inherent defects or pre existing damage in the Goods
handling of items that we have advised cannot be safely moved and you have requested be moved at your own risk.
Any claim for loss or damage must be notified to Removal Van Surrey in writing as soon as reasonably possible and within 7 days of the completion of the Services. You must provide reasonable evidence of the loss or damage and allow us a reasonable opportunity to inspect the items before any repair or disposal.
To the maximum extent permitted by law, the total liability of Removal Van Surrey for any loss, damage or claim arising from the Services, whether in contract, tort or otherwise, shall be limited to the lesser of:
the cost of repair or replacement of the affected Goods, or
the total price paid or payable for the Services under the relevant Contract.
Removal Van Surrey will not be liable for:
indirect or consequential loss, including loss of profits, loss of opportunity or loss of enjoyment
losses arising from delays or inability to complete the Services due to circumstances beyond our reasonable control, such as traffic, accidents, road closures, extreme weather or legal restrictions.
9. Excluded Items
Removal Van Surrey does not carry, move or store the following items:
cash, bonds, securities or other financial instruments
jewellery, precious metals or stones of high value
illegal goods, drugs or items obtained unlawfully
explosives, weapons, ammunition or firearms
hazardous, toxic or flammable materials such as gas cylinders, petrol, paint thinners or chemicals
perishable or refrigerated goods that require temperature control
live animals or plants that require specialist transport.
If such items are included without our knowledge, they will be moved entirely at your own risk and Removal Van Surrey accepts no liability for loss, damage, seizure or penalties arising from them.
10. Waste and Disposal Regulations
Where Removal Van Surrey agrees to remove waste, unwanted items or rubbish as part of the Services, this will be carried out in accordance with applicable UK waste management and environmental regulations.
You must disclose the nature of any waste materials in advance. Removal Van Surrey reserves the right to refuse to remove any item it reasonably believes to be hazardous, illegal or in breach of waste management laws.
Additional charges may apply for the collection, transport and legal disposal of waste items, particularly bulky, heavy or specialist items that require licensed facilities. These charges will either be included in your quotation or agreed in writing before the waste removal takes place.
By requesting waste removal, you confirm that you have the right to dispose of the items and that they do not contain confidential personal data or items of exceptional value that should not be discarded. Removal Van Surrey is not responsible for checking the content of bags, boxes or containers designated as waste.
11. Delays and Access Issues
While Removal Van Surrey will make reasonable efforts to adhere to agreed dates and times, all arrival and completion times are estimates and may be affected by factors beyond our control.
If our staff and vehicles are kept waiting or are unable to gain access at the agreed time due to issues at your property or the destination, additional waiting time or re attendance charges may be applied at our standard hourly rates.
If access is unsafe or impossible, Removal Van Surrey may refuse to carry out part or all of the Services. In such cases, the full or partial quoted charge may still be payable, depending on the circumstances and the work already undertaken.
12. Insurance
Removal Van Surrey maintains appropriate business insurances for the operation of its vehicles and for public liability in connection with the Services. Details of cover can be provided upon request.
You are encouraged to check your own home or business insurance policies to ensure that your Goods are adequately insured during removal and transit. If you require additional or specific insurance cover, you should arrange this independently unless otherwise agreed in writing.
13. Privacy and Data
Removal Van Surrey will collect and use personal data such as your name, address and service details only for the purposes of managing your booking, providing the Services and meeting legal obligations. Your information will not be sold to third parties. Data may be shared with subcontractors or partners only where necessary for the performance of the Services or compliance with the law.
14. Complaints
If you are dissatisfied with any aspect of the Services, you should raise the issue with Removal Van Surrey as soon as possible so that we can attempt to resolve matters. Formal complaints should be submitted in writing, setting out the details of your concern and any relevant evidence. We will review and respond within a reasonable period.
15. Amendments to These Terms
Removal Van Surrey may update or amend these Terms and Conditions from time to time. The version in force at the time your booking is confirmed will apply to your Contract. You are advised to review the Terms and Conditions whenever making a new booking.
16. Governing Law and Jurisdiction
These Terms and Conditions, and any dispute or claim arising out of or in connection with them or with the Services provided, shall be governed by and construed in accordance with the laws of England and Wales.
The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising from or connected with the Contract or these Terms and Conditions, whether in contract, tort or otherwise.
By confirming a booking with Removal Van Surrey, you acknowledge that you have read, understood and agree to be bound by these Terms and Conditions.